Candidate Privacy Notice

1. Data Controller

Qdev Technologies, legal entity code 306058440, registered address Ukmergės g. 322-1, LT-12106 Vilnius, Republic of Lithuania, email info@qdevtechnologies.com, acts as the controller of personal data for the purposes described in this notice.

Provide accurate, complete, and truthful personal data throughout the recruitment process.
Submit only the personal data necessary to evaluate their competence, qualifications, and suitability for the position.
Respect the confidentiality of any information, materials, or processes disclosed to them during the recruitment process.
Avoid submitting personal data relating to third parties, unless such disclosure is lawful and any required consent has been obtained.

2. Candidates’ Responsibility When Applying for a Position:

When applying for a position at Qdev Technologies, we expect candidates to:

3. Personal Data and Their Sources

Personal data processed by the Company:

Name and surname.
E-mail address and telephone number.
Education and qualifications.
Current and former workplaces.
Other information relevant to the candidate’s qualifications, professional experience and suitability for the position.
As well as other data provided by the candidate during the application process, data obtained during job interviews, and the Company’s assessment of suitability for the position.

The sources of data are the candidate’s resume (CV) and/or motivation letter, and other documents submitted during the application process (e.g., recommendations). The Company may also receive candidate data from legal entities providing job search, selection and/or mediation services, such as the Employment Service of the Republic of Lithuania, employment agencies, job search websites and professional social networks, e.g., LinkedIn.

Having informed the candidate in advance, the Company may collect personal data related to qualifications, professional abilities and professional qualities from a former employer. Such data is collected from the current or former employer only with the candidate’s consent.

4. Collection of Mandatory Personal Data

The Company requests to provide only information directly related to candidates’ competence, qualifications, skills, professional and work experience, which can help better evaluate working qualities and career opportunities. It is not required to provide personal information that is not significant for the evaluation (political views, religion, nationality, address, social security code, health status, etc.). The Company does not collect and store such additional data.

Data about candidates’ health during the selection process will be collected and processed only on the basis established by law to assess work capacity and/or ability to work in occupational risk conditions. Health data will only be collected before a specific job offer is made.

5. Purposes and Legal Basis of Data Processing

The Company processes candidate personal data for the purpose of taking steps at the request of the candidate prior to entering into an employment contract and, where applicable, on the basis of the Company’s legitimate interest in managing and documenting the recruitment process. Candidate consent is relied upon only where required by law or where the data is retained for future recruitment opportunities.

If the Company receives information about candidacy from legal entities providing job search, selection, and/or mediation services, e.g. from the Employment Service of the Republic of Lithuania, employment agencies, job search websites, specialized career social networks, e.g. Linkedin, it is considered that candidate have been provided with all the necessary information about the processing of his/her data and that he/she have given the consent to the processing of personal data by the relevant legal entity providing such services, which also includes the right to provide candidate’s data to potential employers (including Qdev Technologies).

If the Company receives information about a suitable candidate through a recommendation process, the recommending party must ensure that the candidate has been informed accordingly and, where required, that a valid legal basis exists before the candidate’s personal data is shared with the Company.

The Company processes candidate’s data for the following purposes:

To assess suitability for the position candidate is applying for and for employment.
To offer to participate in other selections conducted by the Company for similar positions in the Company.

6. Candidate’s Rights

Candidates have the right:

to be informed about the processing of their personal data;
to request access to their personal data processed by the Company, including information about the categories of personal data processed, the sources from which the personal data was obtained, the purposes and legal bases of the processing, and the recipients to whom the personal data is disclosed;
to request the rectification of inaccurate, incomplete, or incorrect personal data relating to them;
to request the erasure of their personal data where the conditions set out in applicable data protection laws are met;
to request the restriction of the processing of their personal data in the cases provided for by applicable law;
to receive the personal data concerning them in a structured, commonly used, and machine-readable format and, where applicable, to request the transmission of such data to another controller, where the right to data portability applies;
to object to the processing of their personal data;
not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning them or similarly significantly affects them, unless otherwise permitted by applicable law.

Where the processing of personal data is based on consent, candidates also have the right to withdraw their consent at any time. Withdrawal of consent does not affect the lawfulness of processing carried out before such withdrawal. If a candidate withdraws consent to the retention of their personal data for future recruitment processes, the Company will no longer retain their personal data for that purpose and will not be able to consider the candidate for future job opportunities on that basis.

Candidates may exercise their rights by contacting the Company via email: dpo@qdevtechnologies.com. The Company will respond to such requests without undue delay but not later than one month of receipt of the request, in accordance with applicable law.

7. Data Retention Period

Personal data of candidates is processed and retained only for as long as necessary to achieve the purposes for which it was collected, in accordance with the principles of data minimisation and storage limitation set out in applicable data protection laws.
Personal data collected for the purposes of a specific recruitment and selection process is retained for the duration of that process and for a limited period thereafter to allow the Company to fulfil its legitimate interests, such as responding to potential legal claims, unless a longer retention period is required or permitted by law.
If a candidate is not selected and does not provide consent for further processing of their personal data for future recruitment opportunities, their personal data is retained for no longer than 1 (one) month following the end of the relevant recruitment process, after which it is securely deleted or anonymized. Where a candidate provides explicit consent for their personal data to be retained for consideration in future recruitment processes (e.g. inclusion in a talent pool), such data may be retained for a period of up to 5 (five) years from the end of the relevant recruitment process or until the candidate withdraws their consent, whichever occurs first.
Candidates may withdraw their consent to the retention of their personal data for future recruitment processes at any time. Upon withdrawal of consent, the Company will delete or anonymize the candidate’s personal data without undue delay, unless continued retention is required to comply with a legal obligation or to defend against potential legal claims.
All consents relating to data retention may be submitted or revoked by contacting the Company via email at hr@qdevtechnologies.com or dpo@qdevtechnologies.com.

8. Transfer of Data to Third Parties

The Company can transfer candidate’s personal data for processing only to the following third parties:

To state institutions or law enforcement agencies, if the data is required on a legal basis provided by law.
To Customer operating within or outside the EU/EEA, for purposes clearly defined in the relevant agreement and, where applicable, subject to appropriate data transfer mechanisms, including an adequacy decision by the European Commission, the European Commission’s Standard Contractual Clauses, personal data processing agreements and any supplementary measures required under applicable data protection laws, ensuring the exercise of data subjects’ rights and effective legal remedies.

9. Processing of Requests and Complaints

Candidate has the right to submit requests related to his/her rights specified in this policy, as well as demands and complaints regarding illegal processing of personal data or a possible violation of his/her rights, to the Company at Ukmerges st. 322-1, LT-12106, Vilnius, Republic of Lithuania, by e-mail dpo@qdevtechnologies.com. Candidates also have the right to submit complaints to the State Data Protection Inspectorate, L. Sapiegos str. 17, Vilnius.

This candidate privacy notice may be changed, supplemented and updated at the discretion of the Company. Candidates are encouraged to regularly review this Notice, as the Company may not separately notify candidates of any changes.